Layout 1Screen shot 2014-01-26 at 2.13.29 PMToronto, September 18, 19 and 20, 2015

Once again the CFAC will be hosting a Folklore Canada -CIOFF conference. The highlight of this conference will discussing and adopting new Bylaws to Develop the interest of the youth towards intangible cultural heritage on a local, provincial, national, and international level

We will be discussing the following new National ByLaws:

National Bylaws of the CFAC – FCI-CIOFF-CANADA Youth Forum

Toronto CITY HALL , 100 Queen Street East, Toronto, ON Canada. 

  1. Name

The name of the group is FCI-CIOFF-CANADA Youth Forum

  1. Headquarters

Our Headquarters are located in Quebec, Canada. It is to note that the address can change accordingly to the will of the Youth Council. The group is a branch of Folklore Canada International .

  1. Objectives

FCI-CIOFF-CANADA Youth Forum shares the same general goals as Folklore Canada International, which will be presented in Annex I:

The objectives of FCI-CIOFF-CANADA Youth Forum go as following:

  1. Develop the interest of the youth towards intangible cultural heritage on a local, provincial, national, and international level.
  2. Prepare the youth for future roles of provincial, national, and international organizers and administrators in the organizations of SPEQ, FCI and CIOFF.
  3. Expand the expertise of the youth in the domain of intangible cultural heritage and its transmission.
  4. Support projects adopted by FCI and CIOFF Youth Council.

 

  1. Fiscal year

The fiscal year of the organization ends on March 30th in accordance to Folklore Canada International, unless the FCI council indicates otherwise.

  1. Members

5.1 To participate in the meetings of FCI-CIOFF-CANADA Youth Forum, candidates must be between the ages of 15 to 28 and be recommended by an official written approval by the Canadian national section or the provincial division.

To be elected to the Youth Council, candidates must be of at least 18 years old

Each youth is part of Folklore Canada International, which is the Canadian section of CIOFF as well as the Canadian community, and must at all time keep in mind the main objectives of the group.

5.2 Individuals can attend the meetings as observers under the category of friendly members. Friendly members must be between 29 and 35 years old and be recommended by an official written approval by the Youth Council and the Canadian national section.

Friendly members cannot be elected to the Youth Council.

Friendly members are part of Folklore Canada International, which is the Canadian section of CIOFF as well as the Canadian community, and must at all time keep in mind the main objectives of the group.

  1. Youth council

The annual aims and the program of the organization are managed by a council of fifteen (15) administrators (5 members of the executive committee and 10 provincial delegates) of which eight (8) make up a quorum[1].

The administrators are elected for two (2) years by the members of the yearly general assembly. The election process goes as following[2]:

  1. One (1) representative per province is assigned by their provincial association or nominated by the Youth Council, and approved by the FCI-CIOFF-CANADA Youth Forum;
  2. One (1) President is elected amongst the FCI-CIOFF-CANADA Youth Forum;
  3. One (1) Vice-President is elected amongst FCI-CIOFF-CANADA Youth Forum;
  4. One (1) Secretary is elected amongst the FCI-CIOFF-CANADA Youth Forum;
  5. One (1) Director of communications is elected amongst the FCI-CIOFF-CANADA Youth Forum;
  6. One (1) Treasurer is elected amongst FCI-CIOFF-CANADA Youth Forum.

 

The roles and functions of the Youth Council

 

  1. Planning of a long-term agenda with translation in both official languages, as well as several meetings within a reasonable amount of time.
  2. Validation and follow ups on projects
  3. Transmission of reports in both official languages following international meetings
  4. Organization of annual meetings of group members
  5. Participation in province to province exchanges linked on the state of cultural activities and the intangible cultural heritage of their respective province
  6. Upkeep of an active communication platform
  7. Administration of the budget of the group
  8. Publication of articles related to the realization of the group’s projects

 

It is to the discretion of the Youth Council to organize and distribute these tasks and responsibilities. It is also possible to organize several meetings between the annual meetings. All decisions made by FCI-CIOFF-CANADA Youth Forum must be endorsed by the executive committee of Folklore Canada International.

 

President’s tasks

  1. He presides over the annual FCI-CIOFF-CANADA Youth Forum, held during the annual FCI Conference.
  2. He has a seat on the Youth Executive Committee.
  3. He is in charge of meeting reports of the FCI-CIOFF-CANADA Youth Forum as well as requests done towards the national section.

 

Vice-president’s tasks

  1. In the event that the president is unavailable, the vice-president resumes the president’s task.
  2. He has a seat on the Youth Executive Committee.

Treasurer’s Tasks

The treasurer has to manage the accountancy of the funds while keeping at hand the values of FCI-CIOFF-CANADA Youth Forum. The treasurer must receive funds from the Forum and unlock credit according to the budget predictions approved by the general assembly of the forum and endorsed by the executive committee of the FCI. (The Treasurer has a seat on the Youth Executive Committee)

Secretary’s tasks

The secretary of the Forum is in charge meeting minutes. He will have to give notice of the dates of all general assemblies and of all council meetings. (The Secretary has a seat on the Youth Executive Committee.)

Director of communication’s tasks

The director of communication must manage all communication platforms and is in charge of linking all members of the Youth Council. He must assure the accessibility of all members on both the council and Forum. (The Director of Communication has a seat on the Youth Executive Committee.)

All other members of the Youth Council must fill in the mandate as well as the tasks assigned by the Youth Council.

  1. Youth Executive Committee

The Youth Executive Committee is composed of three members: a president, a treasurer and a secretary, as well as the vice-president in the case of an absence from the president. The composition of the Committee is in coordination with the elections for the administrative council where the president, treasurer and secretary will consist subsequently the Youth Executive Committee.

Role of the Executive Committee

  1. Coordinate the implementation of projects and programs.
  2. Hold regular meetings at a minimum frequency which will be set by the Youth Executive Committee during the annual FCI annual conference.
  3. Research and develop projects in line with the objectives of the forum.
  4. Prepare an annual report to the Youth Council.

 

  1. Election process

Candidates will have to submit their written application to the Youth Council by the set deadline. Attendance is mandatory in order to be elected to the Youth Council.

In the event of a single candidate, he will be elected by acclamation. A request for secret ballot[3] is always accepted if it demanded.

The election of members who will sit at the Youth Executive Committee will follow the following principle:

  • 1 vote per member[4], the person with majority votes gets a seat.
  • If the elected member was a provincial delegate, the provincial association shall nominate another representative.

 

In the event of an equal amount of votes between candidates, a second round of votes will be assigned following a brief discussion.

The mandate of the elected members doesn’t cease until resignation even when passed the age of 28.

In the event of a voluntary departure of a member of the Youth Executive Committee or the Youth Council, a special meeting shall be organized by the secretary to appoint a new member. A month notice will be provided. From that month notice, there will be a mandatory meeting of the Executive Committee. The ceasing of a mandate does not allow any going back on the decision. The member having abdicated to his responsibilities must present a resignation letter to the Executive Committee as well as a report updating the council on the totality of his tasks completed at the time of resignation as well as the ongoing tasks.

  1. Projects

The members can propose new projects. If the Youth Council adopts the project, the proposing member becomes the chairman of the project. He will then have to build a team to help him carry out the project.

  1. National representation: Folklore Canada International

The president and the vice-president of FCI-CIOFF-CANADA Youth Forum represent the youth on the national level and occupy the two seats distributed to the youth in the FCI National Council.

A member of the Youth Executive Council can also be a representative of FCI-CIOFF-CANADA Youth Forum in the event that the president or the vice-president is unable to attend the meeting.

 

  1. International representations

The president of the FCI-CIOFF-CANADA Youth Forum will represent Canada at CIOFF Youth International. A member of the Youth Executive Council can also be a representative of FCI-CIOFF-CANADA Youth Forum.

The financial means and other limits will be determined by the executive committee and will determine the amount of participants that will be able to participate to a maximum of 2 youth participation for the International Forum and 3 for the International Conference.

The choice of the delegation will be accomplished in cooperation with Folklore Canada International.

The members that will participate must be proficient in English, French, and/or Spanish, and will be in charge of producing a report in French or English upon their return, which will be translated into French and English.

  1. Interpretation

In the stated rules and in all other organizations that will adopt these, unless explicitly mentioned otherwise, the use of the masculine or singular tense include the feminine tense or the plural.

 

Annex I

Folklore Canada International General Goals

  1. Encourage research on, knowledge, conservation and promotion of cultural heritages.
  2. Foster new activities and experiences featuring the folk arts in Canada.
  3. Give rise to, encourage, popularize and support any folk arts manifestation aiming for the development of a local, regional and provincial identity.

 

Annex II

[1] The minimum number of members of an assembly who must be present to make a meeting valid

[2] See Annex II

[3] The election process will be both secret and anonymous.

[4] As defined in clause 5